HR & Payroll

Overview:

Here the Department of Homeland Security (DHS Goes Again)! They have decided to update the I-9 Form for 2022. We know that when updates happen Employers and Professionals scramble to understand how the changes will impact the I-9 form process. At this time (as previously done) DHS will have a public comment period sponsored by the Federal Register. The deadline for this comment period is May 31, 2022.

Employers, professionals, Employment law firms, employees and anyone who has an interest in providing feedback can provide feedback.

Used by all employers, Form I-9 has always had many traps for the unwary.  DHS, with its proposed changes, is trying to simplify and clarify things. There might be some effective changes like reducing the number of pages in the instruction document and other changes that should help the process.

The proposed changes include:

Paper reduction:

·       DHS is compressing Sections 1 and 2 into one page instead of two.

·      Section 3 will be a separate Reverification and Rehire Supplement that is a “stand alone” section, which only is accessed if needed for one of those purposes.

·      The instructions which are attached to Form I-9 are reduced from 15 pages to 7, and users are directed to the online M-274 handbook and I-9 Central for all         other questions.

Clarifications:

·       The new I-9 places more emphasis on what constitutes discrimination in the I-9 context.

·       There will be clarified reverification and rehire instructions directly on the form.

·       The onerous “N/A” requirement is eliminated by clarifying that fields that do not apply can be left blank.

There are other changes that will require some getting used to when it comes to List C Documents and details about the effective date of using the form when it has been ready for use.

Session Highlight:

·       Learn what the actual details are for making the changes to the I-9 form that expires on October 2022

·       Learn what the changes are and when they are to be used

·       Learn why many Employers and professionals were frustrated with the 15-page instruction page

·       Learn what links will be helpful to Employers and professions to make the I-9 Form process efficient

·       Learn how the I-9 Form Employer Manual, M274 is being promoted as an online manual

·       Learn why the flexibility for remote option to be permanent is still being discussed. It is the hope of many that this option will be permanent but, what will that        mean with the reverifying of document when DHS decides that Normal Operations Resume.

·       Learn why having an internal audit will be in the company’s best interest

·       Learn what other updates you will learn when this training is launched

Why Should You Attend:

Many advocates hoped that the flexibility on “in-person” verifications might be continued beyond COVID-19, but there is nothing about that flexibility on the new form. However, problems that some users may have had due to software issues may be reduced because DHS is removing electronic PDF enhancements. Employers and professionals should attend the training to see what the updates are and what other decisions are being made. This will help even internal audits that should be conducted since DHS has indicated that they have increased I-9 Audits over 370%. Employers should take this opportunity to prepare for the new changes and conduct their internal audit to reduce fines and penalties.

Benefits For Attending:

This training will provide you overall information regarding DHS proposed changes in I-9 forms for 2022. In addition, each training I offer free customized compliance tools for all attendees. Also get:

·       SHRM Recertification & HRCI PDU Credits

·       Free customized compliance tools in the form of guides, templates, policies, toolkits

·       Additional Supplemental Slides

·       Free answer to all questions even after the training ends

Who Should Attend:

·       All Employers

·       Business Owners

·       Company Leadership

·       Compliance Professionals

·       HR Professionals

·       Office Managers

·       Legal Counsel

·       Managers/Supervisors

·       Employers in all industries

Ask your question directly from our expert during the Q&A session following the live event.